Netherlands Company Formation for non residents

If you are a non-resident, there is a non-resident package which specially designed for non-residents to open a company in the Netherlands. 

• A registered office which must be a Dutch address, not a PO box.
• We need a copy of the rental contract from the address service provider in order to register a Dutch company at KVK, the dutch chamber of commerce.
• At least 1 director and 1 shareholder (who can be the same person).

Provided we collect all the required documents, we can register a Dutch B.V. at KVK within 3 working days. 

Yes, you do need a Dutch address to register at the dutch chamber of Commerce, KVK.   Most non-resident owners use virtual office providers in the Netherlands.

No,  A non-resident person can also open a business virtual bank account.  Our company formation Netherlands package offers  free advice for non-resident to open a bank account. 

No, Dutch B.V. company formation starts with a share’s capital of €1

No, it is not necessary. 

Provided you have applied for a VAT number and the tax authority has approved your VAT number, even though there is no transaction, you still need to file a VAT return on time. 

You will need to find a bookkeeper in the Netherlands to file zero VAT return on your behalf and before the timeframe. 

If you are in Q1 (1 January to 31 January), the deadline of filing the Q1 VAT return will be 30 April.

Around two weeks after the Dutch company has been incorporated, the tax authority will send a letter and questionnaire to the new B.V. requesting information about the business. 

Based on the answers of this questionnaire, the tax authority will decide whether you are eligible for a dutch VAT number.

Please check out how to apply for VAT number for more information. 

A Dutch B.V. is required to prepare annual accounts, organize an AGM to approve the annual accounts.

• Submit and file the annual accounts at the KVK six month after the year-end.
• Prepare and file a VAT return at the Belastingdienst (the dutch tax authority)
• Prepare and file an ICP return if the BV is trading with EU members states.
• Prepare and file a corporate income tax return five months after the year-end
• If the Dutch B.V. has employees, it is required to file the wage tax and prepare the monthly payslip.
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This post “tax filing in the Netherlands” provides information about tax filing in the Netherlands in more details. 

As a non-resident director, the rules of filing any corporate changes at KVK are different compared to the residents. 

This how to appoint and remove a dutch director blog post gives you some insight regarding these topics.

No, all the dutch official letters  (for example those are sent from the dutch chamber of commerce, the tax authority dealing with VAT, Corporate income tax return and wage tax are all written in Dutch. 

Unfortunately, it is not possible to request in English version. 

We have a dealing with incoming correspondence for non-residents directors to make their lives easier and stress free. 

You will receive the below documents:

1. an original deed of incorporation executed by a dutch notary

2.a copy of an extract issues by the dutch chamber of commerce, “KVK”

3.A shareholder register which lists the information of the shareholders and whether there are any shares of the company being pledged.